Documentation Support Department

Implementation of classification of documents formed in the activities of the akim's office;

initial processing, preliminary review, registration, recording, storage, delivery and distribution of documents;

organization of timely review of documents by the head of incoming documents, monitoring the execution of documents submitted for signature to the head;

monitoring the execution of documents within the established time frame, regularly informs the manager about the results of the execution of documents;

creation and maintenance of control and reference files;

organization of printing, copying and reproduction of documents;

development and coordination with the city archive of draft forms of organizational and administrative documents of the akim's office;

preparation and approval of the nomenclature of cases of the akim's office;

ensuring the prompt storage of cases and their use before being transferred to the archive in accordance with the established procedure;

monitoring the correctness of the registration and formation of cases in the local authorities of the city;

translation and monitoring of the correct translation of organizational and administrative documents of the akim's apparatus;

organizing an examination of the value of documents with a view to their selection for storage and destruction;

organization and conduct of records, registration and distribution of documents on secret records;

Workshops and consultations on records management and document management.